Priory ruins

Friends of Launceston Priory

At Newport, Launceston, Cornwall

















  1. The name of the Association shall be ‘Friends of Launceston Priory.’ Hereinafter referred to as the ‘Association.’

Objects & Powers

  1. The object of the Association is to raise the profile and provide long term means of celebrating and promoting the historical, tourist, educational and spiritual aspects of Launceston's Priory for the benefit of local people and visitors.
  2. For furtherance of its object, but no further or otherwise, the Association shall have power to:
  1. encourage, promote and assist the formation and development of a group of Friends of Launceston Priory;
  2. generally further the charitable purpose of the Launceston Priory and encourage the development of the facilities which it affords;
  3. appoint delegates and representatives to any other bodies with whom the Association may be concerned;
  4. Engage in any lawful activities to promote the object.


  1. The Association shall not engage in any permanent commercial trading activities in raising funds for its charitable objects.


  1. There shall be the following classes of individual membership:
  1. Standard - shall be open to any person over the age of 18;
  2. Over 60- shall be open to any person who has attainted or passed the age of 60 years;
  3. Under 18 – shall be open to any person under the age of 18 years.
  1. All applications for membership shall be made to the Committee of the Association.

The Committee – Members

  1. The Committee,  in ordinary circumstances, shall consist of the following Officers and members:
  1. Chairperson
  2. Secretary
  3. Treasurer
  4. Assistant Secretary – Membership
  5. Assistant Secretary – Events
  6. Six Committee members
  7. A maximum of two co-opted members with voting rights

Every member of the Committee shall be elected annually at the AGM of the Association.  Any member of the committee shall be eligible for re-election, excepting that a Chairperson, Secretary or Treasurer who has been in office continuously for four years shall not be eligible for re-election until after an interval of two years.

  1. Every member of the Committee must be a fully paid up member of the Association.
  2. The Committee shall have the power to co-opt up to five additional persons as observer members without voting rights.
  3. All members of the Committee with the exception of the observer members shall have one vote.  In the event of a ties vote the chairperson will have a second/casting vote.

Committee – Powers & Duties

  1. The Committee shall have the general management and direction of the funds and affairs of the Association and in particular (but without prejudice to the generality of the foregoing):
  1. may nominate any member of the Association to serve as their representative on another body;
  2. may pay the whole or part of reasonable and proper expenses of any member of the Committee in or about the execution of any function or duty on behalf of the Association.
  3. May make, and from time to time vary, rules for the Association provided that any such rules are not inconsistent with this constitution
  4. May fill casual vacancies in its membership by additional op-options which may not extend beyond the next AGM.
  1. The Committee shall have the power to suspend any member who fails to attend three consecutive meetings of the Committee without good reason.



  1. The rates of annual subscriptions for different classes of the memberships of the Association shall be such sums as may be set, by vote, at the Annual General Meeting.
  2. Annual subscriptions shall become due on the first day of September each year.  Members who are 6 months in arrears shall be automatically excluded from membership. 


  1. All funds and assets in possession of the Association shall be paid out and applied as the Committee may direct in furtherance of the objects of the Association.  Pending such direction all funds shall be held in a separate bank account (or accounts) in the name of the Association with such bankers and the Committee may from time to time direct.
  2. All cheques drawn on such bankers shall be signed by the Treasurer and either the Chairperson or the Secretary, or an assistant secretary.  All documents, requiring endorsement shall be sufficiently endorsed if signed by the chairperson, secretary or treasurer. 
  3. The Committee shall have the power to invest such funds are not required to be immediately available for meeting the Association’s liabilities.  Such investment may be on deposit with a bank or building society or in any other approved gilt – edged securities as authorised by the Charity Commissioners.
  4. An Auditor, who may be a member of the Association, shall be appointed at the Annual General Meeting.

Annual General Meetings (AGM)

  1.  The AGM of the Association shall be given to the members by the Secretary with not less than 30 days notice.
  2. The business of the AGM shall be:
  1. to receive reports from the Chairperson & Officers;
  2. to receive and approve the annual accounts and the appoint auditors;
  3. to elect Officers and Committee members;
  4. to consider any matter or proposal of which due notice has been given, in writing, to the Secretary not less than 10 DAYS before the date of the meeting.

Extraordinary Meetings

  1. The Committee may, at any time, and shall within 28 days of request in writing, of any 10 members of the Association (of at least 18 years of age,) convene an Extraordinary Meeting.  Not less than 14 days notice of the meeting, specifying the business to be transacted, shall be given to all members by the Secretary.

Committee Meetings

  1.  At least one Committee meeting shall be held every quarter.


  1. AGM & Extraordinary Meetings – 10 members shall constitute a quorum.

Committee Meetings – One Third shall constitute a quorum. 
In the absence of the Chairperson, those attending the meeting shall elect a chairperson fro the meeting from among their number.

Notice of General Meetings

  1. Notices to members shall be deemed sufficiently served if sent by ordinary pre-paid post, electronically, or hand delivered to the address of the member registered in the records of the Association or by public advertisement.
  2.  On winding up of the ‘Friends of Launceston Priory,’ the Committee shall pay the surplus funds of the Association to such other charitable institutions as the Committee  shall, with the approval of the Charity Commission for England & Wales, determine.  
  3. The Association may be dissolved by a resolution passed by two thirds majority of those present and voting at an Extraordinary Meeting held in accordance with the provision of this constitution. 


  1.  No alteration my be made to the Constitution except by, and with the authority of, a resolution of the members of at least 18 years of age, at an AGM or Extraordinary Meeting.  Any proposal for amendment must be made in writing to the Secretary in sufficient time to allow details of the proposal to be circulated with the notice of the meeting.
  2. No alteration shall be made to the Constitution which would cause the Association to cease to be a Charity by law.